Date Posted: 02/04/2026
Hiring Organization: Rose International
Position Number: 496587
Industry: Healthcare
Job Title: Administrative Assistant
Job Location: Dallas, TX, USA, 75246
Work Model: Onsite
Shift: M-F 8-5
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 6
Min Hourly Rate($): 18.00
Max Hourly Rate($): 18.00
Must Have Skills/Attributes: Microsoft PowerPoint, MS Excel, MS Office, MS Word
Experience Desired: MS Office suite including Word, Excel, PowerPoint (2-5 yrs); typing, information security, electronic medical documentation, hand held scanning and email. (2-5 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Required Education:
•H.S. Diploma/GED Equivalent
Required Skills:
• Proficient with the MS Office suite, including Word, Excel, and PowerPoint.
Required Experience:
• The Admin Assistant supports individuals, large teams, or department directors.
• Collects, reviews, and analyzes data and prepares reports, charts, budgets, and other presentation materials.
• Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities.
• May be responsible for creating reports and distributing them on a regular schedule.
Job Responsibilities
• Accurately and rapidly prepares a variety of routine communications, reports, forms, and correspondence. Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Manages vendor invoices to ensure that the client and vendor billing is accurate and handled promptly.
• Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Takes meeting minutes and disseminates to appropriate parties.
• Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party promptly. Determines and takes appropriate action as required.
• Greets visitors, guests, and/or employees promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department.
• Plans and schedules calendar(s) based on consultation, resolves calendaring conflicts, and arranges travel in compliance with Organization policies.
• Monitors supply levels and orders; accordingly, receives, stores and distributes supplies. Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.).
• Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
Key Success Factors
• Knowledge of office procedures.
• Able to provide consistently excellent customer service with empathy, patience, and confidence.
• Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.
• Interpersonal skills to interact with a wide range of constituencies.
• Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
• Able to communicate thoughts clearly, both verbally and in writing.
• Must be able to read, write, and follow instructions and flow chart protocols.
• Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues.
• Able to work carefully, with a high attention to detail.
• Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, handheld scanning, and email.
•The information contained in this job description is intended to describe the essential job functions required of those assigned to this job.
• It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job.
• Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time.
• The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Client.
Working Conditions
• Physical Requirements: Sitting in a comfortable position with frequent opportunity to move about. Examples: executive, management, and secretarial positions.
• Environment: Located in a comfortable indoor area. Examples: executive, management, and secretarial positions.
• Respiratory Category: Job tasks do not involve exposure to respiratory particulates, and the use of respiratory protection is not a condition of employment.
• Hazard 1, 2 or 3: OSHA Bloodborne Pathogen Category 3: Tasks that involve no exposure to blood, body fluids, tissues, or other potentially infectious materials and Category 1 tasks are not a condition of employment.
• Hazard 4: Tasks that involve, or may involve, exposure to OSHA regulated substances as stated in SDS.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
EMPLOYEE COMMENTS