Date Posted: 04/30/2026
Hiring Organization: Rose International
Position Number: 500619
Industry: Government/Staffing
Job Title: Administrative Services Assistant
Job Location: Nashville, TN, USA, 37243
Work Model: Hybrid
Work Model Details: 1 days onsite/week
Shift: M-F with standard 7.5 hours per day/max, 37.5 hours per week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 12
Min Hourly Rate($): 26.00
Max Hourly Rate($): 28.00
Must Have Skills/Attributes: Administrative, SharePoint
Experience Desired: Administrative, Executive Assistant, Office manager, Lead Admin (6 yrs); Microsoft Excel, Word, Data Entry etc. (6 yrs)
Required Minimum Education: Associate’s Degree
Preferred Education: Bachelor’s Degree
**C2C is not available**
Job Description
Required Education:
Graduation from an accredited college or university with an associate or bachelor’s degree.
Preferred Education:
A bachelor’s degree from an accredited college or university.
Preferred Experience:
Supervisory experience preferred
Requirements and Skills:
• At least one year of experience providing administrative or fiscal support for grant-funded programs
• Preferred candidates will possess strong time management, organizational skills, and critical thinking
• Day-to-day administrative operations related to project management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements
Key Responsibilities:
• Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment
• Assist with continuous quality improvement (CQI): identify operational bottlenecks, propose fixes, and document process changes
• Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director
• Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking
• Contribute to project sustainability planning: capture lessons learned and assist with scaling SOPs statewide
• Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders
• Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff
• Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs
• Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts
• Draft memos, email templates, and participant-facing communications; ensure plain-language and accessible formatting - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
EMPLOYEE COMMENTS