NEW JOB OPENING
TRAINING ACADEMY ADMINISTRATIVE ASSISTANT
IN CRANSTON, RI, USA!

 

Date Posted: 11/06/2026
Hiring Organization: Rose International
Position Number: 510470
Industry: Government/Staffing
Job Title: Training Academy Administrative Assistant
Job Location: Cranston, RI, USA, 02920
Work Model: Onsite
Shift: 8:00 AM - 4:00 PM (35 hours/week) (Monday-Friday)
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 6
Min Hourly Rate($): 18.00
Max Hourly Rate($): 20.00
Must Have Skills/Attributes: Administrative, Data Entry, MS Office, Office Skills, Record Keeping
Experience Desired:
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook (1 yrs),
Experience with data entry, document management, filing, and recordkeeping (1 yrs),
Ability to manage multiple priorities while maintaining accurate records (1 yrs),
Strong organizational, administrative, and communication skills (1 yrs),
Strong attention to detail and follow-through (1 yrs)
Required Minimum Education: High School Diploma or equivalent

**C2C is not available**

 

Job Description
Required Education:
• High School Diploma or Equivalent

Required Skills, Knowledge, and Experience:
• Strong organizational, administrative, and communication skills
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with data entry, document management, filing, and recordkeeping
• Ability to manage multiple priorities while maintaining accurate records
• Strong attention to detail and follow-through
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively in a fast-paced environment

Training Academy Administrative Assistant Job Responsibilities:
Training Records & Document Management
• Organize, maintain, and update departmental training files and records
• Review historical records for completeness and prepare documents for archiving in accordance with established retention procedures
• Maintain organized electronic and physical filing systems
• Label, categorize, and retrieve files and documentation as requested
Administrative Leave & Personnel Documentation
• Process administrative leave paperwork for employees participating in approved training programs
• Review submissions for accuracy and completeness
• Enter, track, and maintain administrative leave records
• Follow up with employees and supervisors regarding missing or incomplete documentation
• Ensure paperwork is processed and maintained within established deadlines
Training Attendance & Recordkeeping
• Maintain attendance records for departmental training sessions
• Enter attendance information into spreadsheets, databases, or tracking systems
• Compile and organize training documentation
• Follow up on missing attendance sheets and incomplete records
New Employee Orientation
• Coordinate and schedule New Employee Orientation sessions
• Communicate scheduling details and requirements to new employees, trainers, and departmental representatives
• Maintain participant lists, schedules, and attendance records
• Prepare and distribute orientation materials
Volunteer & Intern Onboarding
• Receive and review volunteer and intern application and onboarding packets
• Verify paperwork for completeness and follow up on outstanding documentation
• Maintain organized files and track onboarding progress
• Coordinate with appropriate personnel to facilitate the administrative onboarding process
General Administrative Support
• Provide clerical and secretarial support to departmental staff
• Prepare, scan, copy, organize, and distribute correspondence and documents
• Maintain spreadsheets, logs, and administrative tracking systems
• Respond to routine inquiries and direct questions to appropriate personnel
• Perform other related administrative duties as assigned


  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Your team at Rose International is always very helpful and responsive.

Barbara, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.

Stephanie, Consultant

Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.

Sally, Consultant

Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.

Samba, Consultant

EMPLOYEE COMMENTS

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