NEW JOB OPENING
LEGISLATIVE ADMINISTRATIVE ASSISTANT
IN Oklahoma City, OK, USA!

Required Education and Experience:

• A Bachelor's degree, OR

• Four (4) years of experience in technical clerical, administrative, secretarial, or general office work, OR

• An equivalent combination of education and relevant experience.



Preferred Education:

• A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field.



Requirements

• Proficiency in utilizing data systems (Microsoft Excel and 365) to maintain complex, confidential tracking spreadsheets is essential.

• Strong command of professional office administration, business English, and telephone etiquette.

• Strong organizational skills to manage high-volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines.

• Able to read and synthesize dense statutory language to identify impacts on OHCA, draft clear briefing materials for leadership, and maintain strict confidentiality.

• Highly action-oriented, showing a readiness to take swift action on fast-moving legislative changes and urgent Capitol inquiries during session.

• Exceptional capability in Communicating Effectively is required to deliver clear, professional communication across multiple modes, ranging from high-volume telephone intake to drafting concise written briefings.



Preferred Qualifications

• Experience working in a fast-paced office environment, professional message intake, and scheduling.

• Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies.

• A general interest in public policy, state government operations, or healthcare administration.

• A foundational understanding of the Oklahoma legislative process is highly preferred.



Overview:

• The incumbent serves as the administrative assistant to the OHCA Legislative Liaison.

• This position primarily manages the legislative office's daily clerical and communication workflow.

• This role involves: managing phone communications (taking detailed messages, routing inquiries, and returning calls to legislative offices and stakeholders) and supporting agency bill tracking (reading a high volume of introduced bills, organizing files, and routing key items to internal subject matter experts to determine their impact on OHCA).



Key Responsibilities

• Monitor & Read Bills: Read and review a high volume of introduced bills and amendments daily to identify items impacting OHCA.

• Update Tracking Spreadsheets: Maintain and update complex legislative tracking spreadsheets and databases daily to ensure real-time status updates on all active bills.

• Manage Phone Intake: Serve as the primary contact for the legislative office; take detailed messages, route inquiries, and return calls to legislative staff and stakeholders.

• Prepare Daily Briefings: Draft clear, concise bill summaries, status reports, and briefing materials to keep the Legislative Liaison and agency leadership informed of moving legislation.

• Route Legislation: Coordinate with internal departments by routing identified bills to subject matter experts and general counsel for impact feedback.

• Coordinate Schedules: Manage the daily calendar, meeting logistics, and appointments for the Legislative Liaison, including coordinating with Capitol-based staff.

• Support Fiscal Impacts: Assist in compiling and organizing departmental feedback to ensure the timely completion of legislative fiscal impact statements.

• Organize Records: Maintain organized, confidential physical and electronic files of tracked bills, committee notes, and legislative correspondence.

• Other duties as assigned.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**