NEW JOB OPENING
ADMINISTRATIVE COORDINATOR
IN NEW YORK, NY, USA!

 

Date Posted: 10/19/2026
Hiring Organization: Rose International
Position Number: 509448
Industry: Insurance
Job Title: Administrative Coordinator
Job Location: New York, NY, USA, 10010
Work Model: Hybrid
Work Model Details: Tues, Wed, Thurs: onsite
Shift: 9am - 5pm, 37.5 hours per week
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 6
Min Hourly Rate($): 25.00
Max Hourly Rate($): 27.00
Must Have Skills/Attributes: Administrative, Communications, Customer Service, Media
Experience Desired:
Experience working in a corporate communications, creative, multimedia, or production environment (3-5 yrs),
Experience using Media Pulse (3-5 yrs),
Administrative experience in a corporate or professional office environment. (3-5 yrs),
Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint (3-5 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Associate’s Degree

**C2C is not available**

 

Job Description

Required Education:
• High School Diploma or Equivalent

Preferred Education:
• Associate's or Bachelor's degree

Qualifications
• Administrative experience in a corporate or professional office environment.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and Copilot.
• Comfortable learning new technologies and internal business systems, including MediaPulse.
• Excellent organizational, written, and verbal communication skills.
• Strong customer service and interpersonal skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional, dependable, and committed to following through on assignments.

Preferred Qualifications
The following qualifications are helpful but not required:
• Experience working in a corporate communications, creative, multimedia, or production environment.
• Experience using Media Pulse.

Position Summary
The Multimedia & Design team is seeking an Administrative Associate to provide operational and administrative support for our internal creative studio within CLIENT Communications Department.
This position plays an important role in creating a welcoming, organized, and responsive environment for employees, clients, freelancers, vendors, and guests visiting the studio, while supporting the team's day-to-day operations.

Principal Duties and Responsibilities
• Serve as the first point of contact for employees, clients, freelancers, vendors, and guests, providing a welcoming and professional experience while supporting the day-to-day operations of the studio.
• Provide primary coverage for the main studio phone line and visitor access, including greeting guests and assisting with entry into the studio.
• Maintain the appearance, organization, and readiness of the studio's shared spaces, including conference rooms, reception, pantry, and common areas. Coordinate office and studio supplies, catering, maintenance requests, and other operational needs to help ensure the studio is ready for daily operations, meetings, and client visits.
• Provide administrative support to Multimedia & Design leadership, including calendar coordination, travel arrangements, expense reports, document preparation, meeting scheduling, and other administrative support as needed.
• Coordinate purchasing requests, monitor orders and deliveries, communicate status updates, and follow through until requests are completed.
• Receive and coordinate incoming and outgoing deliveries, including UPS, FedEx, and messenger services.
• Support operational workflows through data entry and administrative support in MediaPulse and other internal business systems.
• Assist with proofreading, formatting, and preparation of documents and presentations as needed.
• Support Operations & Administration initiatives, special projects, team meetings, catered lunches, and other administrative assignments as needed.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

 

Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

 

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About Rose

  • Founded in 1993
  • Office Locations Across the U.S.
  • 150+ Clients: Corporations and Government Agencies
  • Employee Oriented Company
  • Challenging Assignments Across the U.S.
  • Continuous Professional Development

Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.

Sally, Consultant

Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.

Melody, Consultant

I am very happy with the Rose International, and the professionalism of the employees.

Robin, Consultant

You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!

Tonya, Consultant

I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.

Stephanie, Consultant

EMPLOYEE COMMENTS

  • We want you to work with us, but don't take our word for it. Take a look at this sampling of employee comments. They speak for themselves.