NEW JOB OPENING
LEGISLATIVE AFFAIRS & EXECUTIVE OFFICE ADMINISTRATIVE ASSISTANT
IN New York, NY, USA!

Required Education:

• A Bachelor’s Degree



Required Experience:

• 3 years of experience providing administrative support in an office setting using the Microsoft Office Suite (including Outlook, Word and Excel)

• 1 year of experience using LRS (Legislative Retrieval System) to track legislative bills

• 3 years of experience using an executive correspondence system

• Ability to remain calm under pressure and adapt to last-minute changes.

• Strong attention to detail.

• Ability to work independently

• Ability to maintain confidentiality

• Ability to multi-task



The CLIENT is seeking an Assistant to the Executive Assistant/Special Assistant within the Executive Bureau to support the Legislative Affairs team. The selected candidate will work with a high degree of independence and confidentiality while providing professional-level administrative support to Executive Office staff. The candidate must be detail-oriented and able to multitask in a fast-paced environment.



Job Duties:

• Answers telephone calls and greets visitors and staff in a prompt and professional manner

• Follows-up on responses to ensure information is completed and received by established deadlines

• Reviews information upon receipt to ensure completeness and refers it to the Executive Assistant, Special Assistant and appropriate staff for action

• Executes Special Assistant directives efficiently and in a timely manner

• Reviews and makes recommendations to the appropriate staff on responses due or refers responses to the appropriate staff member

• Researches complex or unusual inquiries and gathers information to support a response by the appropriate staff member

• At the direction of the Special Assistant, internally shepherd Governor’s, Superintendent’s and Legislators correspondence

• In addition, provides assistance to answer telephone calls and responds to questions concerning policy and procedures, and refers the most complex technical questions to the appropriate staff member

• Applies considerable knowledge of computer technology and software applications to prepare complex charts, graphs, spreadsheets, and related statistical and narrative materials for executive-level staff

• Drafts confidential and sensitive responses to letters and other correspondence for appropriate staff review and signature

• Assists with organizing departmental legislative bills and bill position letters

• Designs and maintains electronic and hard copy correspondence files

• Schedules meetings, maintains executive staff calendars, arranges travel and hotel accommodations, and processes reimbursements through SFS system

• Arranges meetings and conference calls and works with subordinate staff to prepare and assemble related materials

• Opens and review incoming correspondence and reports to determine significance and distributes them to executive office staff or the appropriate staff member

• During the legislative session, must be willing to work additional or non-standard hours

• Prepares and submits CLIENT Project Sunlight reports and completes appropriate NOA forms

• Performs other duties as assigned

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**