Date Posted: 03/09/2026
Hiring Organization: Rose International
Position Number: 498080
Industry: Government
Job Title: Administrative Assistant
Job Location: New York City, NY, USA, 10004
Work Model: Onsite
Shift: 9:00 AM - 5:00 PM (37.5 hours/week)
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 24
Min Hourly Rate($): 25.00
Max Hourly Rate($): 28.00
Must Have Skills/Attributes: Administrative, Adobe Connect, MS Office, Office Skills, PeopleSoft, WebEx
Experience Desired: Proficiency in various information technology applications such as MS Office and Oracle PeopleSoft (2 yrs); Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc.) (2 yrs)
Required Minimum Education: Bachelor’s Degree
**C2C is not available**
Job Description
**Our pay rate is competitive based on the Client’s desire for the best overall value. Pay rate is determined based on skills required, years of experience, and specific Client requirements.**
Required Education:
• Bachelor’s Degree or
• High School Diploma with 2 years of administrative experience, 2 years of Microsoft Office Suite Experience, and 2 years of database software experience
Required Skills, Experience, and Knowledge:
• Proficiency in various information technology applications such as email, database, spreadsheets, and word processing applications (including Microsoft Office Suite and Oracle PeopleSoft)
• Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc.)
Job Responsibilities:
Information Technology and Data Management
• Uses various information technology applications such as email, databases, spreadsheets, and word processing software, including Microsoft Office Suite and Oracle PeopleSoft
• Composes, types, and distributes correspondence and reports. Sets up and manages paper and electronic filing systems
• Creates, maintains, and enters information into spreadsheets and databases, including SLMS, DFS Designations, and Fed Provider
• Updates SLMS and Fed Provider databases as enrollment changes occur, including finding replacements for classes, informing Federal Providers of schedule or enrollment changes, and tracking, collecting, and recording certificates or attestations for completed classes in SLMS
• Creates and maintains SLMS courses and classes for Fed Provider and NAIC, maintains records for these courses, and tracks, collects, and records certificates or attestations for completed classes
Customer Service and Front Desk Support
• Answers telephone calls, provides information to callers, takes messages, and transfers calls to appropriate individuals
• Greets visitors or callers, handles their inquiries, or directs them to the appropriate personnel. Enters visitor information into the building security system
Office Equipment and Operations
• Operates office equipment such as printers, scanners, and copiers, and arranges for repairs when equipment malfunctions
Mail and Correspondence Management
• Manages Training Unit correspondence and mail by opening, reading, routing, and distributing incoming mail and other materials, and responding to routine inquiries
• Mails various items, including letters, reports, and training materials, prepares packages, and arranges for shipment
• Completes forms in accordance with agency procedures and locates and attaches appropriate files
• Makes copies of documents, files them appropriately, and distributes them to relevant staff
Shared Email and Scheduling Management
• Manages the Training Unit shared email accounts by handling inquiries from staff or forwarding them to program managers, locating and attaching appropriate files to correspondence requiring replies, and filing completed inquiries
• Schedules and confirms appointments for clients, customers, or supervisors
• Creates and maintains SLMS records for learning events and provides staff with certificates as needed
Training Resources and Room Coordination
• Manages training resources, including rooms and equipment
• Coordinates training room requests with Office Services and the IT Helpdesk
• Communicates with Office Services and IT Helpdesk to ensure room resources and technology are functioning properly and submits requests for maintenance or assistance when necessary
Research and Team Participation
• Searches for information using various sources, including the internet
• Participates in projects and contributes to committees or teamwork initiatives
Additional Responsibilities
• Performs other duties as assigned
*Offers are contingent upon successful completion of background check requirements*
No parking is provided at this location.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
EMPLOYEE COMMENTS