Date Posted: 02/03/2026
Hiring Organization: Rose International
Position Number: 496541
Industry: Insurance
Job Title: Administrative Assistant
Job Location: Jersey City, NJ, USA, 07302
Work Model: Onsite
Shift:
First shift
Fulltime onsite, 5 days a week M-F - 37.5 hours a week. 7.5 hour daily
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 12
Min Hourly Rate($): 22.00
Max Hourly Rate($): 23.00
Must Have Skills/Attributes: Administrative, Adobe, Office Skills
Experience Desired: Shared Mailbox Management Experience (1 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
**Fingerprinting will be required as part of the background check process
EDUCATION / EXPERIENCE REQUIREMENTS:
• High School Diploma
• Experience: 10–15 years of administrative experience required
REQUIRED SKILLS:
• Strong multitasking ability
• Proficiency with document management systems and Adobe tools preferred
RESPONSIBILITIES:
Shared Mailbox Management -
• Serve as gatekeeper for a high-volume departmental mailbox
• Review incoming emails and route to appropriate team members
• Log and manage onboarding documents from brokers into workflow system
• Use Adobe tools to separate/combine documents for workflow integration
Service Area Support -
• Log returned mail and checks into workflow system; distribute to service analysts
• Maintain DataCap program for indexing correspondence into NYL’s document management system
• Check, distribute, and log voicemails from the 800 line
• Download and forward daily outbound mail to IST Group for mailing
New Business/Sales Area Support -
• Review annuitant benefit documents daily to ensure accuracy of amounts and dates
• Record and update “Won Cases” from New Business Activity Sheet in WIP
• Update Broker Directory on a weekly/monthly basis
• Assist with miscellaneous administrative projects as needed - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
EMPLOYEE COMMENTS