NEW JOB OPENING
LEGAL ADMINISTRATIVE ASSISTANT (HYBRID)
IN Springfield, MA, USA!

Required Education:

• Associate's degree from an accredited college or university



Required Qualifications/Skills/Experience:

• 3–5+ years of administrative support experience

• Strong calendar management and meeting coordination experience

• Experience arranging business travel and managing travel-related expenses

• Experience preparing and submitting expense reports and reconciliations

• Proficiency with Microsoft Office applications, including Word, Outlook, and document creation tools

• Strong written and verbal communication skills

• Ability to prioritize work and manage multiple tasks simultaneously

• Strong customer service and organizational skills

• Experience responding to inquiries and supporting internal stakeholders

• Ability to work independently while following established procedures



Preferred Qualifications/Skills/Experience:

• Experience supporting legal, corporate, or professional services teams

• Experience working in a fast-paced administrative environment

• Strong problem-solving and decision-making skills

• Adaptability and willingness to support continuous improvement initiatives

• Experience providing backup support to administrative teams



Legal Administrative Assistant (Hybrid) Overview:

• The Legal Administrative Assistant provides administrative support to department staff and plays a key role in ensuring daily operations run efficiently

• This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional environment

• Responsibilities include calendar management, meeting coordination, travel planning, expense reporting, document preparation, and responding to routine inquiries

• The ideal candidate is highly organized, customer-focused, and comfortable working independently while collaborating with multiple stakeholders

• Success in this role requires strong communication skills, proficiency with Microsoft Office applications, and the ability to adapt to changing priorities while maintaining a high level of accuracy and professionalism



Job Duties:

• Manage calendars and schedule meetings and appointments

• Coordinate travel arrangements and related logistics

• Prepare and submit expense reports and reconciliations

• Create, edit, and maintain documents, presentations, and reports

• Respond to written and verbal inquiries as appropriate

• Prioritize and organize workload to meet business needs

• Provide administrative support to department staff

• Assist with mail distribution and routine correspondence

• Support team initiatives and process improvement efforts

• Provide backup support to other administrative professionals as needed



Estimated Start Date:

• 08/03/2026



Travel:

• Occasional business travel coordination required

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**