Date Posted: 09/22/2026
Hiring Organization: Rose International
Position Number: 507880
Industry: Manufacturing
Job Title: Administrative & Finance Coordinator
Job Location: Lexington, KY, USA, 40511
Work Model: Onsite
Shift: 9 a.m. to 5 p.m.
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 28.00
Max Hourly Rate($): 28.00
Must Have Skills/Attributes: Administrative, Finance, Interpersonal Skills, Vendor Management
Experience Desired: Experience in finance operations and vendor management. (2+ yrs); Proficiency in Microsoft Office and internal systems. (2+ yrs); Ability to coordinate large-scale events and manage logistics. (2+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Education:
• High School Diploma or Equivalent
Qualifications/Skills/Experience:
• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.
Job Summary:
• The Administrative & Finance Coordinator is responsible for a wide range of operational, financial, and employee engagement tasks. This role supports finance operations, inventory coordination, vendor management, employee events, and general office administration. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.
Job Responsibilities:
Finance & Accounting Support
• Match shipping documents to ACH wire transfers and maintain receivables.
• Prepare and log deposits; coordinate with Shared Services for journal entries.
• Reconcile PCard and travel expenses monthly.
• Invoice vendors for material sales and match reimbursements to payments.
• Maintain files for plant and reimbursement shippers.
• Complete monthly Standard Hours Report and distribute to finance leadership.
Procurement & Inventory
• Create and manage annual purchase orders for vendor accounts.
• Assist with physical inventory preparation, including supplies, food orders, and logistics.
• Coordinate with IT, payroll, and facilities for inventory setup.
Badge & Access System Management
• Order badge supplies and maintain system accuracy.
• Create badges for new hires and conduct quarterly audits.
• Collaborate with building services and security personnel.
Office & Staff Support
• Maintain calendars for staff visits and meetings.
• Reserve and set up conference rooms and offsite events.
• Order food, office supplies, birthday cakes, and wind chimes for staff.
• Organize and support employee meetings and celebrations.
Employee Engagement & Events
• Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas.
• Coordinate with DEI team for events and decorations.
• Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather).
• Organize Santa events, including crafts, food, and décor.
Facilities & Vendor Coordination
• Liaise with vendors for cleaning, maintenance, and catering services.
• Maintain drink closets, badge rooms, and lost & found.
• File work orders and ensure cleanliness of shared spaces.
Miscellaneous Duties
• Sort and distribute mail.
• Set up guest Wi-Fi access.
• Support strike planning logistics.
• Assist with high-end visitor tours and hospitality.
• Respond to power outages and seasonal wildlife management.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
EMPLOYEE COMMENTS