Date Posted: 09/01/2026
Hiring Organization: Rose International
Position Number: 506748
Industry: Government/Staffing
Job Title: Emergency Management Administrative Coordinator
Job Location: Indianapolis, IN, USA, 46204
Work Model: Onsite
Shift: Regular
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 5
Min Hourly Rate($): 24.43
Max Hourly Rate($): 24.43
Must Have Skills/Attributes: Administrative Assistant, Computer Literacy, Customer Service, Logistics, Supply Chain
Experience Desired: Prior reimbursement or financial reconciliation experience (2 yrs); Basic experience with spreadsheets and databases (2 yrs); Prior customer service experience in an administrative assistant or clerical role (2 yrs); Emergency Management experience (1 yrs); Strong math and computer skills (1 yrs); Logistics/supply chain coordination experience (1 yrs); Prior government or public sector experience (1 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Certifications/Licenses: Emergency Management Certification
**C2C is not available**
Job Description
Required Education:
• High School or equivalent
Preferred Certifications:
• Emergency Management Certification
Required Skills and Experience:
• Prior customer service experience in an administrative assistant or clerical role
• Basic experience with spreadsheets and databases
• Prior reimbursement or financial reconciliation experience
• Strong attention to detail with the ability to work independently
• Good oral and written skills
• Detailed oriented, ability to work autonomously to coordinate with other states, agencies, and personnel.
Preferred Skills and Experience:
• Strong math and computer skills
• Prior experience with emergency management credentials/certifications
• Prior government or public sector experience
• Logistics/supply chain coordination experience
EMAC (Emergency Management Assistance Compact) Administrative Assistant will assist the Logistics Section Chief with closing out open Emergency Management Assistance Compact (EMAC) Reimbursement Packets.
Reviewing reimbursement packets for accuracy & consistency across multiple documents, coordinating w/other states, agencies, or personnel, providing routine updates to leadership, as well as organizing the packet for submission to requesting state.
Responsibilities:
Pre-Event Preparation & Planning
• Resource Typing: Assist state agencies and local jurisdictions in cataloging, typing, and vetting deployable resources
• System Maintenance: Ensure state staff and partner agencies are familiar with the Emergency Management Assistance Compact Operations System
Activation & Deployment Operations:
• A-Team Support: Serve as a member of the State Emergency Operations Center (SEOC) A-Team to process requests and offers between Assisting and Requesting States
• REQ-A Processing: Review or assist in drafting and executing the Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters
• Monitoring: Maintain continuous contact with deployed resources, tracking their status, logistics, and mission progress
Post-Disaster Reimbursement & Compliance:
• Documentation: Ensure all deployment documentation, timesheets, equipment, and other expense logs are accurately recorded across multiple forms
• Package Auditing: Guide deploying personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages
• Financial Closeout: Coordinate with Assisting Agency/Entity and Requesting States to reconcile costs and secure reimbursement
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
I am very happy with the Rose International, and the professionalism of the employees.
Robin, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
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