Date Posted: 04/15/2026
Hiring Organization: Rose International
Position Number: 499808
Industry: Government/Staffing
Job Title: Administrative Assistant
Job Location: Indianapolis, IN, USA, 46204
Work Model: Onsite
Shift: flexible start time between 7:30 am or 8:00 am start a 7.5-hour day
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 7
Min Hourly Rate($): 18.26
Max Hourly Rate($): 21.82
Must Have Skills/Attributes: Administrative Assistant, Asset Management, Microsoft Excel, Scheduling, Troubleshooting
Experience Desired: Organizational skills with the ability to prioritize tasks effectively and multitask (1 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
***Only qualified Administrative Assistant candidates located in the Indianapolis, IN area will be considered due to the position requiring an onsite presence***
Required Education:
• High School Diploma
Required Skills:
• Prior experience in an administrative assistant position, at least 4 years
• Previous experience in a position that demanded a high level of confidentiality
• Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel
• Effective written and verbal communication skills
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
Job Responsibilities:
• Badge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)
Office equipment:
• Surplus process of equipment – this could be taking equipment to surplus to be used elsewhere or heavy trash
• Managing supplies in general around the office (extra, layoffs, etc.)
• Office furniture and desk chair orders – ordering, procurement
Office supplies:
• Ordering, managing and keeping organized
• Copier maintenance and toner supply
• Organize semi-annual office clean up
• Assist Finance with asset management review
• Assist staff with administrative questions and internal processes (backup to Alley)
• Coordinate with Alley to configure workspace and meeting logistics
Meeting Space & Facility Coordination
• Manage two conference room reservation calendars
• Coordinate meeting space reservations
• Ensure rooms are available and prepared for meetings
• Troubleshoot scheduling conflicts
Staff Onboarding Support
• Support onboarding coordination for new staff members
• Assist with workspace setup and office logistics
• Help new employees navigate office procedures and resources
Serve as Backup to Executive Assistant
• Calendar coordination support
• Meeting preparation assistance
• Document preparation and administrative tasks
Interview Process: In Person Only
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Rose International maintained good communication during assignments and are very informative through email and phone calls.
Sade, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
EMPLOYEE COMMENTS