Date Posted: 07/23/2026
Hiring Organization: Rose International
Position Number: 504612
Industry: Manufacturing
Job Title: Administrative Assistant (Entry-Level)
Job Location: Moline, IL, USA, 61265
Work Model: Onsite
Shift: 8:00 AM - 5:00 PM M-F
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 24
Min Hourly Rate($): 25.00
Max Hourly Rate($): 27.00
Must Have Skills/Attributes: Administrative Assistant, Procurement, Purchase Orders, SAP, Vendor Management
Experience Desired: Familiarity with SAP enterprise resource planning systems, including procurement modules (1-2 yrs); Experience supporting procurement activities such as vendor management, purchase order processing (1-2 yrs); Understanding of relevant external regulations and industry best practices (1-2 yrs)
Required Minimum Education: Associate’s Degree
Preferred Education: Bachelor’s Degree
**C2C is not available**
Job Description
Required Education:
• Associate’s Degree
Preferred Education:
• Bachelor’s Degree
Required Qualifications
• Advanced proficiency in Microsoft Office Suite, with strong expertise in Excel (spreadsheets, data analysis, formulas, and reporting)
• Excellent verbal and written communication skills; ability to draft professional letters, emails, meeting minutes, and reports
• Strong organizational and time-management abilities; capacity to schedule appointments, coordinate meetings and conferences, and organize travel plans
• Experience producing, updating, and providing best-practice support for Microsoft documents, databases, and departmental systems
• Ability to gather, analyze, and summarize data for reports and presentations
• Experience answering telephones, responding to inquiries via email/mail, initiating contact internally and externally, and receiving visitors
• Understanding of organizational policies, regulatory codes, and codes of conduct; ability to obtain authorization for exceptions from mandatory procedures
• Commitment to ongoing professional development through training, coaching, conferences, and staying current on technology and industry best practices
Job overview:
We are seeking an organized Administrative Assistant to support senior executives with calendar management, meeting coordination, travel arrangements, document preparation, and database maintenance. The role requires strong Microsoft Office (especially Excel), excellent communication, and organizational skills. Responsibilities also include responding to inquiries, supporting procurement activities, and ensuring policy compliance. Recent college graduates encouraged to apply. SAP experience preferred but not required.
Preferred Experience:
• Familiarity with SAP (enterprise resource planning systems, procurement modules, or reporting functions) is preferred but not required
• Experience supporting procurement processes, including vendor management, purchase orders, and following established procedures
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose International was not only attentive and responsive, but they were very professional and helpful whenever I called or needed any assistance.
Diane, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
EMPLOYEE COMMENTS