NEW JOB OPENING
SENIOR EXECUTIVE ASSISTANT VP LEVEL SUPPORT
IN Santa Clara, CA, USA!

Education:

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.



Skills:

• 3+ years of Executive Assistant experience supporting VP-level leaders or above.

• Executive Support & Calendar Management

• Complex calendar management across multiple executives and global time zones

• Strategic prioritization of competing requests and executive agendas

• Meeting planning, coordination, and logistics management

• Inbox and communication management



Communication & Relationship Management

• Exceptional written and verbal communication skills

• Executive presence and professionalism

• Strong stakeholder management and relationship-building abilities

• Ability to interact effectively with senior leaders, customers, partners, and employees at all levels



Organization & Project Management

• Outstanding organizational and time management skills

• Ability to manage multiple priorities in a fast-paced environment

• Strong project coordination and execution skills

• Event and offsite planning experience

• Attention to detail and operational excellence



Business Acumen & Strategic Partnership

• Ability to anticipate executive needs and proactively solve problems

• Sound judgment and decision-making skills

• Understanding of organizational priorities and business objectives

• Experience serving as a trusted advisor and business partner to executives

• Ability to drive process improvements and operational efficiencies



Travel & Expense Management

• Domestic and international travel coordination

• Complex itinerary management

• Expense reporting and reconciliation

• Vendor coordination



Technical Skills

• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Zoom

• Experience with Concur or similar expense management tools

• Experience leveraging AI tools to improve productivity and workflows

• Ability to learn and navigate new technologies quickly

• Confidentiality & Professionalism

• Ability to handle highly sensitive and confidential information

• Strong discretion and sound business judgment

• Professional, positive, and adaptable demeanor



Duties:



Executive Support

• Provide executive administrative support for three senior leaders.

• Manage highly complex and frequently changing calendars across global time zones.

• Prioritize competing requests and independently resolve scheduling conflicts.

• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.

• Prepare agendas, meeting materials, briefing documents, and follow-up action items.



Travel & Expense Management

• Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.

• Anticipate travel risks and proactively identify solutions.

• Process and reconcile executive expenses in accordance with company policies.



Business Operations

• Partner closely with leadership teams, business operations, HR, recruiting, finance, and other executive assistants.

• Maintain organizational documentation, distribution lists, team resources, and operational processes.

• Assist with planning leadership offsites, team meetings, and organizational programs.



Strategic Partnership

• Anticipate executive needs and identify opportunities to increase efficiency and effectiveness.

• Help drive operational excellence by creating scalable processes and improving workflows.

• Leverage AI-enabled tools and modern technologies to streamline administrative work and improve productivity.

• Serve as a trusted partner and extension of the leaders you support.

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**