Date Posted: 12/31/2025
Hiring Organization: Rose International
Position Number: 495053
Industry: Utility
Job Title: Administrative Assistant
Job Location: San Ramon, CA, USA, 94583
Work Model: Hybrid
Work Model Details: On Site 3-5 Days A Week Depending On Business Need
Shift: 30 hours/week (Mon-Fri 6 hrs/day). 7:30am-1:30pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 25.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Learning Management System (LMS), SAP
Experience Desired: Experience in logistics, training coordination and administrative support roles (3 yrs); Experience working within a training organization and/or SAP or another Learning Management System ( (2 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
ASSIGNMENT SCHEDULE:
• This position will be 30 hours a week (Monday-Friday 6 hours a day) and a schedule like this:
• Monday-Friday from 7:30am-1:30pm with no lunch
• 7:30am-2/2:30pm if they want to take a lunch (30 or 60 minutes)
• On Mondays with New Hire Orientation (approximately 2x a month), hours will be 6:30am-12:30pm with no lunch
• 6:30am-1/1:30pm if they want to take a lunch (30 or 60 minutes)
Required Education:
• High School or General Education Development (GED) diploma.
Preferred Education:
• Bachelor’s in Learning, Business Administration, Computer Science or job-related discipline or equivalent experience.
TOP THINGS LOOKING FOR:
• Experience in logistics, training coordination and administrative support roles. Experience in training operations is a plus.
• Experience working within a training organization and/or SAP or another Learning Management System (LMS). Experience in SAP or other LMS is a plus.
• The technical and soft skills listed below
TOP SKILL SETS LOOKING FOR:
• 3 years experience in the areas of logistics, training coordination or administrative support roles
• 2 years of combined experience working within a training organization and/or SAP or other Learning Management System (LMS) or equivalent
• Proficiency in Microsoft Office with emphasis on Outlook, Excel and Word
• Ability to problem solve, work independently, think critically, manage multiple assignments and produce accurate, thorough and timely work
Minimum Qualifications:
• 3 years experience in the areas of logistics, training coordination or administrative support roles
• 2 years of combined experience working within a training organization and/or SAP or other Learning Management System (LMS) or equivalent
• Ability to quickly learn new systems, processes and procedures
• Proficiency in Microsoft Office with emphasis on Outlook, Excel and Word
• Ability to manage multiple assignments, sometimes complex and/or involving competing priorities, to produce work that is accurate, thorough and on time
• Ability to lift a minimum of 20lbs
Job Description:
• Provide operational support for Leadership and Employee Development (LED) courses and programs
• Coordinate and lead complex processes, including, but not limited to, scheduling classes, booking locations, communicating with training participants, managing course materials, tracking inventory, and other tasks as required, accurately and in a timely manner
• Work with LED leaders and Program Managers to plan, forecast, schedule and implement enterprise-wide training initiatives
• Collaborate with Program Managers, Instructional Designers, Instructors, Operations staff and other coworkers and business partners to ensure success preparation and delivery of courses
• Build partnerships and work collaboratively with others to meet shared objectives and deliver customer-centric solutions
• Maintain integrity of training data within SAP Learning Management System (LMS) by managing courses and enforcing quality control in support of governance processes and procedures
• Actively promote and lead efforts toward more efficient, standardized and automated processes through continuous improvement efforts, ensuring seamless operational support and a consistent business approach
• Systems maintenance support for school
• Close out Help Desk tickets related to courses
• Create and maintain training manuals, job aids and other documentation for cross-training and knowledge transfer purposes
• Manage multiple Outlook mailboxes
• Implement technology projects related to LED
• Participate in ad hoc project requests as needed - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
It is a great pleasure being a part of the Rose International Team.
Toni, Consultant
You are customer service oriented. No matter whether it was the Recruiter or someone in Human Resources/Payroll, you were responsive. That to me is key!
Tonya, Consultant
EMPLOYEE COMMENTS