Date Posted: 03/13/2026
Hiring Organization: Rose International
Position Number: 498378
Industry: Utility
Job Title: Administrative Aide
Job Location: Pomona, CA, USA, 91768
Work Model: Onsite
Shift: M-F 8-5
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 13
Min Hourly Rate($): 22.19
Max Hourly Rate($): 22.19
Must Have Skills/Attributes: MS Excel, MS Office, MS Word
Experience Desired: experience performing advanced administrative, secretarial, and clerical functions. (4+ yrs); Experience with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel, PowerPoint (4+ yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
Education Requirement:
• High School Diploma or Equivalent
Required Skills/Attributes:
• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
• Experience with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel, PowerPoint and CoPilot.
• Experience navigating through and using SharePoint.
• Experience creating files in MS Notes.
• Experience processing expense reports.
• Experience processing purchase orders.
• Experience processing invoices.
• Experience managing and prioritizing multiple calendars.
Description:
• Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, online applications, office equipment, and filing systems.
• Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
• Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
• Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed.
• May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel, and Outlook and related software Typing 50wpm.
Day-to-Day Responsibilities/Workload:
• You will support the team who is managing our large-scale efforts to upgrade our Next Generation Enterprise Resource Planning Software System.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
• Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items.
• As directed, prioritize and route correspondence effectively Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
As a contractor, I have to say that Rose International was by far the best agency I have worked for.
Q'testdalir, Consultant
I believe the best thing that Rose HR has going for it is the incredible responsiveness. Everyone is very quick to reply to any concerns, and contacts the contracted employees very quickly and efficiently.
Kevin, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
I have been very pleased with my experience with Rose International. Everyone that I encountered was very helpful and courteous.
Stephanie, Consultant
EMPLOYEE COMMENTS