Date Posted: 09/22/2026
Hiring Organization: Rose International
Position Number: 507881
Industry: Food & Beverage
Job Title: Administrative Assistant Cash Settlement & Finance Support
Job Location: Indio, CA, USA, 92201
Work Model: Onsite
Shift: Monday-Friday 730am-430pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 3
Min Hourly Rate($): 20.00
Max Hourly Rate($): 21.00
Must Have Skills/Attributes: Administrative, Communications, Problem Management, SAP
Experience Desired: Demonstrated knowledge of accounting concepts (1 yrs); Knowledge of Grocery Store Direct Store Delivery processes (1 yrs); Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook (1 yrs)
**C2C is not available**
Job Description
Qualifications
• Demonstrated knowledge of accounting concepts
• Knowledge of Grocery Store DSD processes
• Knowledge of rules and regulations surrounding check acceptance policies
• Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook
• Ability to learn and effectively use new computer programs and business systems, including SAP
• Demonstrated ability to work independently and take ownership of assigned responsibilities
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Strong analytical and problem-solving skills with the ability to identify discrepancies and follow issues through to resolution
• Demonstrated ownership and initiative to ensure a safe, accurate, and functional work environment within the settlement team
• Ability to work under time constraints and meet daily deadlines with minimal supervision
• Strong attention to detail and accuracy when handling financial transactions and documentation
• Strong written and verbal communication skills
• Ability to build effective working relationships with Delivery, Finance, Settlement, and other cross-functional teams
Preferred Experience
• Previous administrative experience
• Previous experience supporting a finance, accounting, settlement, cash handling, or operations environment
• Previous experience using Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Previous experience using SAP or other financial/enterprise business systems
• Experience working independently in a location-based administrative role
• Experience handling cash, checks, deposits, reconciliations, or financial documentation
• Strong communication and interpersonal skills with significant attention to detail
• Ability to prioritize competing responsibilities while maintaining accuracy and meeting deadlines
Position Overview
The Assoc Admin Assistant contractor contributes to the success of Client by supporting the daily administrative and settlement activities for the location. This role serves as the primary administrative support for the location, overseeing multiple administrative, settlement, cash, check, documentation, and compliance responsibilities. The position requires a high level of independence, organization, accountability, and attention to detail, as the individual will manage daily activities with minimal supervision while partnering closely with Delivery Supervisors, Finance Administrators, Settlement leadership, and other local teams. The successful candidate will take ownership of ensuring daily processes are completed accurately and timely, identifying and resolving issues, maintaining compliance with policies and procedures, and communicating key updates and trends to leadership.
Responsibilities
• Process all delivery route cash and check transactions against Settlement Receipts and accurately record transactions into SAP
• Audit daily delivery documents to ensure compliance with PBC policies, procedures, and internal controls
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances within 48 hours
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends
• Serve as the primary administrative contact for the location, coordinating and prioritizing multiple administrative and settlement activities
• Independently manage daily administrative responsibilities and ensure critical deadlines and location requirements are met
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements
• Support coaching and training of the delivery team regarding documentation, cash handling, check acceptance, settlement, and compliance requirements
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies
• Track and collect NSF customer payments and complete required reconciliation and follow-up
• Coordinate replenishment and ordering of administrative, settlement, and operational supplies to ensure the location has the resources needed to operate effectively
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions
• Liaise with and provide support to the local Finance Administrators group and Settlement leadership
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership
• Maintain confidentiality and exercise sound judgment when handling cash, checks, financial information, employee information, and other sensitive business information
• Ensure a safe, organized, and functional administrative and settlement work environment
• Support additional administrative and Finance-related activities as required by the business - **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
The interactions that I have had with your representatives have always been prompt and very professional. I am very pleased and impressed with your company and services.
Sioe, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
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