NEW JOB OPENING
EXECUTIVE ASSISTANT (VP SUPPORT)
IN Tempe, AZ, USA!

Required Education:

• High School Diploma or equivalent



Preferred Education:

• Associate's or Bachelor's degree



Required Experiences and Skills:

• Organization and adaptability skills

• Professionalism - Client/customer facing and supporting VP

• Microsoft and Concur experience

• 3-5 years executive assistant experience



Executive Assistant Responsibilities:

• Under general supervision provides administrative and clerical duties for the Tempe, AZ site. This position serves as the primary point of contact for visitors and is a multi-faceted one that interacts with various departments at the site

• Answers telephone and provides information in accordance with company policy; screens calls and takes messages.

• Receives visitors and directs them to appropriate location.

• Updates procedural processes for the reception area.

• Screens mail; may respond to routine inquiries using standardized formats. Manage intercompany mail between multiple building sites.

• Works with the facilities lead in maintaining and improving office décor, branding and furnishing.

• Establishes and maintains site specific administration files and records. Maintains facility and departmental distribution lists.

• Assists Site Lead and HR in establishing office policies and procedures and assists in the coordination of department activities.

• Coordinate with various vendors who provide site services. Recommend new vendors as services develop. Coordinates payment for facility vendors including expense reporting for the Site Lead to cover such payments.

• Solves problems for site employees and handles end-to-end completion of site-support tasks and projects.

• Supports coordination of local recognition awards e.g. spot awards and service awards and other local recognition and rewards events and activities.

• Orders and maintains office and kitchen supplies. Support special requests from managers.

• Responsible for the coordination, catering, and execution of all onsite / offsite people-related activities including product launch parties, celebrations, holiday parties and townhalls. Is primary resource for the set up and take down of these activities.

• Serves as ambassador to the Stryker business, including hosting high profile visitors.

• Schedules use of conference rooms, primarily for guests to the site. Supports staff with the operation of conference room systems.

• Assists with the creation of PowerPoint presentations, Excel files, Word documents, and shared files via Microsoft Teams.

• Maintain and coordinate calendars/schedules for BU leadership at the site.

• Coordinates travel planning and booking for BU leadership team.

• Manages the expense report administration of BU leadership.

• Responsible for weekly, monthly and quarterly Zoom calls, highlights, and communication.

• May work on special projects as assigned.



Typical day to day:

• In person and email/Teams communications

• Utilizing Concur for expense reporting

• Light office duties - greeting people in person, answering employee questions, etc.

• Scheduling travel and meetings for VP

• Prep work for monthly expense reports

• Variety in the role

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**