Date Posted: 03/05/2026
Hiring Organization: Rose International
Position Number: 497970
Industry: Government
Job Title: Administrative Assistant
Job Location: Edmonton, AB, Canada, T5K 2M4
Work Model: Onsite
Shift: 8:00 to 4:30 Alberta time
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 10
Min Hourly Rate($): 25.00
Max Hourly Rate($): 33.00
Must Have Skills/Attributes: Administrative, Administrative Assistant, Calendar Management, Data Entry, Office Skills, Scheduling, Spreadsheets, Word Processing
Experience Desired: Experience working within a government environment (5 yrs)
Required Minimum Education: High School Diploma or equivalent
Preferred Education: Master’s Degree
**C2C is not available**
Job Description
Required Education:
• High School Diploma/GED
Preferred Education:
• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)
Required Skills:
• Experience using Microsoft Office Suite tools (1 Year)
• Relevant experience in a role similar to this. Experience must be applicable to this role (1 Year)
• Supporting the Executive Director with calendar management, email management, and meetings (1 Year)
Preferred Skills:
• Experience working within a government environment
Job Overview:
The Administrative Assistant is responsible for providing comprehensive administrative and clerical support to the Executive Director, Branch Administrator, managers, and staff. This role ensures smooth daily operations by managing office needs, coordinating communications, maintaining organized records, and supporting a wide range of branch activities. The Administrative Assistant is a key point of contact for internal and external stakeholders and contributes to an efficient, well‑functioning workplace.
Job Responsibilities:
Administrative & Clerical Support:
• Perform a variety of administrative and clerical tasks to support day to day branch operations
• Proofread, format, and prepare Word documents to ensure accuracy and professional presentation
• Create correspondence, memos, templates, and other documents as required
• Answer and triage emails, ensuring timely and professional responses
• Copy, scan, file, and organize both physical and digital records in accordance with records management standards
• Track documents, files, and information using Excel and other digital tools
• Order, maintain, and organize office supplies and materials
Support to Executive Director & Branch Administrator:
• Assist the Executive Director and Branch Administrator with daily administrative needs and task coordination
• Manage the Executive Director’s calendar, schedule meetings, coordinate appointments, and ensure all materials are prepared in advance
• Collect and distribute packages, mail, and internal documents throughout the office
• Support leadership with document preparation, follow up tasks, and information requests
Meetings, Events & Coordination:
• Organize branch events, team functions, and internal activities
• Coordinate and book meeting rooms, ensure required materials and technology are prepared, and manage logistics
• Attend meetings as required and take accurate, detailed meeting minutes
• Track action items and follow up to support workflow continuity
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly.I appreciated each person's friendly and helpful attitude.
Diana, Consultant
I had a very positive experience working for Rose. The entire process is very efficient and easy.
Joanne, Consultant
Rose is an assembly of people grounded in honesty, truth and dignity for all of its employees and contractors.
Samba, Consultant
Working for Rose International was the most pleasant assignment I have ever had. They were always on top of situations when necessary, and very helpful. I was very proud to be an employee of Rose International, and would recommend anyone to try to work with them.
Melvon, Consultant
Each time I contacted Rose, I was completely satisfied with the great attention and customer service I received. Each person was extremely knowledgeable and patient with my concerns or questions.
Diana, Consultant
EMPLOYEE COMMENTS