Date Posted: 07/31/2026
Hiring Organization: Rose International
Position Number: 505045
Industry: Government
Job Title: Administrative Assistant (Records & Document Management)
Job Location: Calgary, AB, Canada, T2N 3P7
Work Model: Hybrid
Work Model Details: Hybrid: up to 3-4 days onsite a week
Shift: 8:15am to 4:30pm
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 8
Min Hourly Rate($): 20.00
Max Hourly Rate($): 25.00
Must Have Skills/Attributes: Analytical Skills, Customer Service, Retail Sales, Troubleshooting
Experience Desired: Experience in records and document management, with a strong understanding of the records life cyc (1 yrs); Experience in the CLIENT environment or an environment of equivalent size and complexity (1 yrs); Experience with projects spanning multiple technical environments (1 yrs)
Required Minimum Education: High School Diploma or equivalent
**C2C is not available**
Job Description
***Only qualified Administrative Assistant – Records & Document Management candidates located near the Calgary, Alberta area will be considered due to the role requiring an onsite presence ***
Required Education:
• High School Diploma/GED.
Required Skills:
• Experience in Customer Service and/or Retail sales experience (1 years)
• Experience working in a fast-paced role, to problem solve/troubleshoot, while working independently and in a team environments (1 years)
• Experience working in a role that required strong analytical skills with high attention to detail and accuracy (1 years)
• Hands on experience working in a complex environment requiring prioritization of tasks and deliverables (1 years)
Preferred Skills:
• Experience in records and document management, with a strong understanding of the records life cycle for both physical and electronic formats within information systems (1 years)
• Experience in the Government of Alberta environment or an environment of equivalent size and complexity (1 years)
• Experience with projects spanning multiple technical environments (1 years)
• Experience - Experience in administrative related tasks (1 years)
Knowledge, Skills, and Abilities:
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal and written English communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office applications and electronic document management systems.
• Ability to work independently and collaboratively in a team environment.
About the role: The Administrative Assistant provides administrative and operational support to the team by managing incoming and outgoing correspondence, maintaining office resources and records, processing documents, and supporting day-to-day office operations. This role helps ensure information is handled accurately, efficiently, and in accordance with established procedures.
Responsibilities:
• Provide general administrative support to program staff and management.
• Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
• Process, scan, file, and route documents to appropriate staff, teams, and mailboxes.
• Maintain accurate records and ensure documentation is filed and stored according to established procedures.
• Support document management activities, including reviewing, tracking, and preparing materials for management approval and signature.
• Assist with data entry, electronic document management, and record maintenance.
• Monitor and maintain office supplies, forms, envelopes, and other administrative resources.
• Coordinate and distribute inter-office mail and courier items.
• Respond to routine inquiries and direct requests to the appropriate area for follow-up.
• Support administrative processes related to program applications, verification activities, and client documentation.
• Ensure confidential and sensitive information is handled appropriately and securely.
• Assist with special projects and other administrative duties as assigned.
***Standard Hours of work are 8:15 to 4:30pm with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the Province ***
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
Your team at Rose International is always very helpful and responsive.
Barbara, Consultant
Any time I did have a question and called, the phone was always answered, and my question/concern was immediately resolved.
Sally, Consultant
Thanks for the opportunity. If in the future I ever need a job, I would like to work for Rose International.
David, Consultant
It was great working for Rose International. Everyone was extremely helpful.
Rosann, Consultant
Rose International has been great to me. I thank everyone there for all of their hard work; it has not gone unnoticed.
Melody, Consultant
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